Executive Coordinator, Legal
Provide high level executive legal support to General Counsel and broader legal team to help create a well organised legal function.
Key role supporting an in-house legal team
Lead process improvement across a growing legal team
Based in Petone, flexible working
This is a full time position of 40hours per week.
The remuneration range for this role is $83,204 to $117,464 (including KiwiSaver) depending on skills and experience.
The opportunity
We have an opportunity for an experienced legal coordinator/practice manager to join our team, providing executive and administrative support to the General Counsel and wider legal team, and to help create a well-organised, responsive and professional legal function.
This is a new team and will provide you with an opportunity to lead and enhance the legal team's operations, systems, processes and record keeping frameworks to enable the legal team to deliver high-quality legal services. You will:
Provide trusted executive support to the General Counsel, coordinating priorities, meetings, communications and key deliverables.
Drive continuous improvement by identifying opportunities to streamline workflows, implement technology solutions and improve ways of working.
Manage legal documentation, records, contracts and information systems, ensuring accuracy, accessibility and compliance.
Build strong relationships across the organisation and with external providers, acting as a key point of contact for legal operations and administration.
About you
To be successful in this role you will bring:
Extensive experience in a senior legal administration, legal operations, practice management or similar role.
Proven ability to implement and optimise legal systems, technology and business processes.
Experience supporting senior executives and managing highly confidential and sensitive information.
Strong knowledge of legal administration, records management, document control and operational best practice.
Advanced proficiency in Microsoft 365 and legal technology platforms.
Benefits
At Tiaki Wai, our purpose extends beyond delivering great water services for the region; we foster a thriving community, support a diverse workforce, and offer supportive development opportunities. We genuinely care about your safety and wellbeing.
Our benefits include:
Flexible working arrangements including up to 2 days working from home
Comprehensive wellbeing programme, including one paid wellbeing day annually
Formal and informal professional development opportunities
5 weeks annual leave accrual will be available following 2 years of continual service
For a full list of our employee benefits click here.
About us
Tiaki Wai is a council-owned organisation responsible for managing the delivery of drinking water, wastewater, and stormwater services across Hutt Valley, Porirua, and Wellington.
We manage public-owned extensive water infrastructure and oversee the delivery of safe and reliable services for our communities. We focus on long-term investment, asset management, maintenance, and delivering major infrastructure projects that support public health, environmental protection, and regional growth.
Water is a precious taonga. At Tiaki Wai, we put care into every drop and are guided by our values of Integrity, Care, and Leadership. We work directly with water consumers and in partnership with councils and mana whenua to deliver better water outcomes for current and future generations.
Applications close: Wednesday 14 October 2026.
How to apply
To view a copy of the position description: click here
To apply for the role, click on the ‘apply’ button or visit the Tiaki Wai Careers site, if you are a Tiaki Wai employee please apply using your work email.
For further information, email: JoinUs@tiakiwai.co.nz
Applicants for safety sensitive roles will be required to undergo drug and alcohol testing prior to commencing employment with Tiaki Wai. You must also be legally entitled to work long-term in New Zealand or eligible to obtain a working visa.
- Department
- Risk and Compliance
- Location
- Petone Office
Petone Office
Staff benefits
1. Inclusive Culture: It is important to us that people love our culture. We embrace a workplace where diversity is celebrated, and inclusivity is at our core. Our team is united by passion, dedication, and a shared care for water and our community.
2. Safety and Support: We provide an Employee Assistance Scheme for crucial personal support, along with wellbeing and lifestyle education delivered through our Wellbe Team, ensuring you feel supported in and out of the workplace.
3. Health is Wealth: We prioritise your health with an annual voluntary health "warrant of fitness," immunisations, and flu vaccinations. Moreover, enjoy annual subsidised vision testing and contributions toward glasses to ensure clear vision.
4. Work-Life Balance: Where possible there is access to flexible work practices. And take advantage of our annual leave, reaching five weeks after three years of service, and 10 days sick leave from starting with us. In addition, take one paid day a year for your personal Wellbeing. We also offer parental leave and partner entitlements to support you during significant life moments.
5. Comprehensive Benefits: We have partnered with providers for discounted Southern Cross medical insurance, periodic vision and hearing tests, and eyewear subsidies. You can also access discounts at a range of retailers via Boost. Gain access to top-notch gear, machinery, PPE, and tools, fostering a safe work environment if you are “on the tools”. We also offer a staff referral bonus paid when a person is recruited for a senior front line position, and we may offer relocation support if you need to move into the district to work here.
6. Professional Growth: Grow your skills with a range of development opportunities. Boosting your personal and work career.
7. Community Connection: You can take one paid day a year to participate in voluntary work on a water-related activity. And maybe join our active Waiata group and be part of a community that works together, sings, and thrives together.
